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ARTICLE XVI - GRANTS
SECTION 1
A. Requests for mission grants shall be submitted to the Vice President for Mission Grants at least one hundred eighty (180) days prior to the convention.
B. Grant proposals may be submitted for consideration as District LWML grants by individual members, Societies, Zones, District, and Boards of the LCMS;
C. All requests must be submitted as follows:
1. the requested number of copies of the proposed form signed by a local pastor or Zone Pastoral Counselor;
2. the requested number of copies of the proposal written in resolution form;
SECTION 2
After the mission grants have been evaluated by the Mission Grants Committee, the proposals shall be submitted to the District LWML Executive Committee at least ninety (90) days prior to the District LWML Convention for approval.
SECTION 3
A. Scholarship shall be an on-going project, included in the budget for grants each biennium, until such time that the adoption of a resolution ending the scholarship assistance is supported by the majority of the delegates at any convention.
B. Scholarship grants shall include scholarships for pastoral students and other rostered church workers.
C. Scholarship grants shall be subject to the following stipulations:
1. The Mission Grants Committee shall recommend the amount of funding for each scholarship group, up to the cap set by the District Board of Directors.
2. Recommendations of the Scholarship Committee shall be submitted with the other proposed grants to the District LWML Executive Committee for approval in accordance with the time limits of Section 2.
SECTION 4
The following stipulations shall be observed in the administration of the Mission Grants for funds:
A. except for scholarships, requests shall not be made for any grants that necessitate a permanent subsidy from the funds;
B. requests shall not be made for any grant requiring the Florida-Georgia District LWML to borrow funds;
C. requests shall not be made to cover deficits or shortages in the District LWML or LCMS treasuries;
D. responsibility of the District LWML ceases after grants have been completed.
SECTION 5
Grants selected to be on the ballot at the District LWML Convention shall be published prior to the convention in the Evangel or in a special convention mailing.
SECTION 6
Grants shall be selected by ballot at the District LWML Convention.
SECTION 7
A. Funds voted for a mission grant must be disbursed or put into use within the biennium in which they have been adopted unless an extension is granted by the District LWML Executive Committee.
B. Grant funds not used after a period of four (4) years from the time of adoption shall be reallocated.
SECTION 8
A. Proposed grants for submission to LWML must be received by the Vice President for Mission Grants by the set deadline date in the year preceding the LWML Convention.
B. Proposed grants shall be approved by the District LWML Executive Committee prior to forwarding to LWML for consideration.
C. Official guidelines shall be followed and proper forms completed.
ARTICLE XVII - FINANCES
SECTION 1
A. Voluntary mite offerings in Societies shall be gathered using the Mite Box TM or other means, and shall be remitted monthly to the District LWML Financial Secretary.
B. Twenty-five percent (25%), or more, of all Mite Box offerings shall be remitted to the LWML at least ten (10) times per year by the District Treasurer.
SECTION 2
A. The Zones shall remit ninety percent (90%) of voluntary rally offerings to the District LWML Financial Secretary immediately following each rally for the national Convention Delegate Fund. The Zone shall retain ten percent (10%) of the offerings for operational funds.
B. Surplus funds from fees charged at Zone events to cover Zone expenses shall be sent to the District LWML Financial Secretary for the LWML Convention Delegate Fund.
SECTION 3
Expenses of the District LWML officers, Zone Presidents, Pastoral Counselors, and committees shall be paid as voted by the Board of Directors. The specific limitations are stated in the Standing Rules as adopted by the District LWML Executive Committee each biennium.
ARTICLE XVIII - FISCAL PERIOD
The fiscal year for the District LWML shall be from Sept. 1 to Aug. 31, inclusive. The Financial Secretary and the Treasurer shall close their books on Aug. 31 of even numbered calendar years and submit them for financial review at that time.
ARTICLE XIX - PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order Newly Revised, shall govern the District LWML in all cases in which they are applicable and in which they are not inconsistent with these Bylaws and Christian principles.
ARTICLE XX - AMENDMENTS A. These Bylaws may be amended by a two-thirds (2/3) vote at any regular convention of the District LWML, provided the proposed amendments have been approved by the District LWML Board of Directors and the LWML Structure Committee, prior to presentation to the convention.
B. Copies of proposed bylaw amendments shall be sent to each Society at least thirty days (30) prior to the convention for their study.
C. By unanimous vote, a proposed amendment may be presented to the convention without previous notice.
Submitted to LWML Structure Committee May 3, 2003
Amendments approved August 8, 2003
Suggested changed noted. Additional amendment submitted October 6, 2003
Approved with additional corrections November 11, 2003
Approved by District LWML Board of Directors February 6, 2004
Adopted 9-25-04
DISTRICT SET UP FLOW CHART PRESIDENT
EXECUTIVE COMMITTEE:
Elected Officers:
Vice Presidents
Recording Secretary }
Financial Secretary } – Finance Committee
Treasurer }
Counselors
BOARD OF DIRECTORS:
Executive Committee
Appointed Chairman
Zone Presidents
Nominating Committee Chairman
Special Appointed Personnell:
Evangel Editor } Attend upon
Archivist } Request
Host Chairmen:
Convention } Attend upon
Retreat } Request
Departments:
Leadership Development
Leadership Development Committee
Membership Resources Committee
Structure Committee
Young Women Development Committee
Mission Grants
Mission Grants Committee
Scholarship Committee
Mission Service
Mission Service Committee
Multicultural Committee
Spiritual Growth
Spiritual Growth Committee
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