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ARTICLE VI - ELECTED OFFICERS AND VACANCIES
SECTION 1
The elected officers shall be President, Vice President for Mission Grants, Vice President for Mission Service, Vice President for Spiritual Growth, Vice President for Leadership Development, Recording Secretary, Financial Secretary, and Treasurer.
SECTION 2
The officers shall be elected by ballot at the District LWML Convention to serve for a term of four (4) years, or until their successors are elected, and shall not be eligible for re-election to the same office.
SECTION 3
A. The President, Vice President for Mission Grants, Vice President for Spiritual Growth, and Financial Secretary shall be elected at one (1) convention.
B. The Vice President for Mission Service, Vice President for Leadership Development, Recording Secretary, and Treasurer shall be elected the following convention.
SECTION 4
In the event a vacancy should occur:
A. in the office of President, the Board of Directors shall fill the vacancy pursuant to Article XII, Section 2, F. The election shall be by ballot vote. The candidates eligible to fill the vacancy shall be the Vice Presidents who are serving in the third or fourth year of their term of office. If there is no regularly scheduled meeting of the Board of Directors within thirty (30) days of the vacancy in the office of President, a special meeting shall be called by the Vice President of Leadership Development within thirty (30) days of such vacancy for the express purpose of electing a new President;
B. in any other elective position, such vacancy shall be filled by the Executive Committee pursuant to Article XIII, Section 2, G.
SECTION 5
Any officer who has filled an un-expired term in an elected office shall be eligible for election to the same office.
SECTION 6
Elected officers shall assume their duties at the close of the convention.
SECTION 7
The retiring financial officers shall, within sixty (60) days following the convention, deliver to their successors all materials and funds pertaining to their office. All other officers shall, within thirty (30) days following the convention, deliver to their successors all materials pertaining to their office.
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ARTICLE VII - NOMINATIONS AND ELECTIONS
SECTION 1
A. A Nominating Committee of three (3) members shall be elected by the voting assembly at each District LWML Convention from a slate of five (5) candidates;
B. The candidate receiving the highest number of votes shall be chairman, and shall:
1. report to each regular meeting of the Board of Directors as a voting member, and to the District Convention as a non-voting member;
2. prepare a report for the convention manual.
3. perform other duties as set forth in the Leaders Manual
C. A vacancy on the committee shall be filled by the candidate receiving the next highest number of votes.
SECTION 2
The Nominating Committee shall:
A. submit a slate of at least two (2) candidates for each elected office;
B. submit two (2) candidates for Pastoral Counselor from the four (4) nominees elected by the Executive Committee (subject to approval by the LCMS District President);
C. obtain written consent of all nominees to serve, if elected;
D. submit to the Evangel a report to be published prior to the convention.
SECTION 3
A. Nominations may be made from the convention floor, except Pastoral Counselors, provided the nominee meets all qualifications for office, is present, and has provided written consent to serve, if elected.
B. Must provide one hundred twenty-five (125) copies of resume.
SECTION 4
A. Candidates may be selected from names submitted by Societies, Zones, or individual members.
B. Candidates for President shall have had at least four (4) years of District LWML experience as an elected member of the Executive Board.
C. Candidates for all other offices shall have had at least two (2) years of Zone or Society experience.
SECTION 5
A. A majority vote shall determine election.
B. In the event that there are three (3) or more candidates for office and a majority vote has not been reached after two (2) ballots have been cast, the candidate with the lowest number of votes shall be removed from each successive ballot.
ARTICLE VIII - DUTIES OF OFFICERS
SECTION 1
The President shall:
A. attend all LWML Board of Directors meetings and conventions, and present a report of these meetings to the District LWML Board of Directors;
B. preside at the District LWML Convention and all meetings of the Executive Committee and Board of Directors;
C. be responsible for the execution of all resolutions passed by the convention body, Executive Committee, and Board of Directors;
D. be an ex-officio member of all committees, except the Nominating Committee;
E. appoint chairmen of standing committees, special appointed personnel and special committees, as needed, subject to approval by the Executive Committee;
F. be responsible for supervising the Meeting Manager, Communication Chairman, and Archivist;
G. receive and approve vouchers for payment of legitimately incurred expenditures and forward approved vouchers to the Treasurer for issuance of checks;
H. insure that the District insurance policy is current and active and includes required bonding coverage;
I. present an oral and written report to the convention including a report of activities of the District LWML Executive Committee;
J. provide a report for the convention manual;
K. approve the contents of the convention manual;
L. perform other duties as set forth in the Leaders Manual.
SECTION 2
The Vice President for Mission Grants may perform the duties of the office of the President in the absence or at the request of the President and shall:
A. be coordinator of the Mission Grants Department;
B. serve as chairman of the Mission Grants Committee;
C. appoint her own committee subject to approval by the Executive Committee;
D. perform other duties as directed by the President with the approval of the District LWML Executive Committee;
E. attend the LWML Convention, at District LWML expense, in the capacity of Vice President for Mission Grants in the year immediately following election to office;
F. provide a report for the convention manual;
G. perform other duties as set forth in the Leaders Manual.
SECTION 3
The Vice President for Mission Service may perform the duties of the office of the President in the absence or at the request of the President and shall:
A. be coordinator of the Mission Service Department;
1. meet with Multicultural Committee,
2. propose ways to involve women of other cultures,
B. serve as chairman of the Mission Service Committee;
C. appoint her own committee subject to approval by the Executive Committee;
D. perform other duties as directed by the President with the approval of the District LWML Executive Committee;
E. attend the LWML Convention, at District LWML expense, in the capacity of Vice President for Mission Service in the year immediately following election to office;
F. provide a report for the convention manual;
G. perform other duties as set forth in the Leaders Manual.
SECTION 4
The Vice President for Spiritual Growth may perform the duties of the office of the President in the absence or at the request of the President and shall:
A. be coordinator of the Spiritual Growth Department;
B. serve as chairman of the Spiritual Growth Committee;
C. appoint her own committee subject to approval by the Executive Committee;
D. perform other duties as directed by the President with the approval of the District LWML Executive Committee;
E. attend the LWML Convention, at District LWML expense, in the capacity of Vice President for Spiritual Growth in the year immediately following election to office;
F. provide a report for the convention manual;
G. perform other duties as set forth in the Leaders Manual.
SECTION 5
The Vice President for Leadership Development may perform the duties of the office of the President in the absence or at the request of the President and shall:
A. be coordinator of the Leadership Development Department;
B. serve as chairman of the Leadership Development Committee;
C. appoint her own committee subject to approval by the Executive Committee;
D. perform other duties as directed by the President with the approval of the District LWML Executive Committee;
E. in the event a vacancy should occur in the office of President, and there is no regular meeting of the Board of Directors scheduled within thirty (30) days of the vacancy, call a special meeting of the Board of Directors within thirty (30) days of such vacancy for the express purpose of electing a new President;
F. attend the LWML Convention, at District LWML expense, in the capacity of Vice President for Leadership
Development in the year immediately following election to office;
G. provide a report for the convention manual;
H. perform other duties as set forth in the Leaders Manual.
SECTION 6
The Recording Secretary shall:
A. keep an accurate record of the proceedings of District LWML Conventions, Board of Directors meetings, and Executive Committee meetings;
B. provide the LWML President and each member of the District LWML Board of Directors with copy of all minutes of District LWML Board of Directors meetings and conventions;
C. provide the LWML President and each member of the District LWML Executive Committee with a copy of all minutes of the District LWML Executive Committee meetings;
D. prepare and file in the minutes book a record of current regulations, listing all motions of continuing action adopted at conventions;
E. serve as Credentials Chairman for the District;
F. receive credentials from delegates prior to the District LWML Convention;
G. write a history of the activities of the District LWML for the biennium.
H. provide a report for the convention manual;
I. perform other duties as set forth in the Leaders Manual.
SECTION 7
The Treasurer shall:
A. make authorized payment for expenses;
B. prepare a report to be filed with the President and Recording Secretary at all meetings;
C. submit books for financial review at the close of each biennium or upon request of the District LWML Executive Committee;
D. be bonded through the District insurance policy;
E. prepare an operating budget for approval by the District LWML Board of Directors, to be submitted to the District LWML Convention;
F. prepare a retreat and a convention budget;
G. provide a report for the convention manual;
H. perform other duties as set forth in the Leaders Manual.
SECTION 8
The Financial Secretary shall:
A. receive all funds, keep a record of them, and deposit them in a bank approved by the District LWML Executive Committee;
B. prepare a report to be filed with the President and Recording Secretary at all meetings;
C. submit books for financial review at the close of each biennium or upon request of the District LWML Executive Committee;
D. be bonded through the District insurance policy;
E. provide a report for the convention manual;
F. perform other duties as set forth in the Leaders Manual.
ARTICLE IX - APPOINTED OFFICERS SECTION 1
The appointed officers shall be Communication Chairman, Meeting Manager, Membership Resources Chairman, Multicultural Liaison, Scholarship Chairman, Structure Chairman, and Young Women Developer, appointed by the President, and shall:
A. serve a term of two (2) years and be eligible for one (1) reappointment, with the exception of the Scholarship Chairman who shall serve a term of four (4) years and be eligible for one (1) reappointment;
B. report to each regular meeting of the Board of Directors as a voting member and to the convention as a nonvoting member.
SECTION 2
The Communication Chairman shall:
A. be responsible to the President;
B. serve as Chairman of the Communication Committee, which duties include to:
1. disseminate information;
2. coordinate convention and retreat publicity;
3. prepare the convention manual;
4. coordinate participation by outside exhibitors and bookstores for convention;
5. coordinate participation by outside resource providers for retreats as permitted by the retreat facility;
6. be responsible for displays at LCMS Conventions and other events with the approval of the Executive Committee;
C. provide a report for the convention manual;
D. perform other duties as set forth by the Leaders Manual.
SECTION 3
The Meeting Manager shall:
A. be responsible to the President;
B. serve as an advisory member of the Executive Committee;
C. coordinate registration and housing for District Delegates to the LWML Convention;
D. coordinate housing for the Executive Committee and Board of Directors at their respective meetings and arrange for airport pick-up when necessary;
E. review potential convention and retreat sites and report to the Executive Committee and Board of Directors;
F. serve as liaison with appointed Convention and Retreat Chairmen, with approved convention and retreat sites, and with program planning for each;
G. provide a report for the convention manual;
H. perform other duties as set forth in the Leaders Manual.
SECTION 4
The Membership Resources Chairman shall:
A. be responsible to the Vice President for Leadership Development;
B. serve as Chairman of the Membership Development Committee, which duties include to:
1. prepare a directory of Societies, Society Officers, and members of the Board of Directors;
2. provide mailing labels for officers or chairmen as requested;
3. coordinate subscription orders, billing, and receipt of payments for the Lutheran Woman's Quarterly and Evangel;
4. encourage churches with no LWML affiliation to form women's organizations for the purpose of District LWML affiliation and facilitate the application process;
5. collect required Society statistics each biennium.
C. provide a report for the convention manual;
D. perform other duties as set forth in the Leaders Manual.
SECTION 5
The Multicultural Liaison shall:
A. be responsible to the Vice President for Mission Service;
B. serve as Chairman of the Multicultural Committee, which duties include to:
1. assist the District LWML, Zones, and Societies to value the uniqueness of people of cultural and/or ethnic diversity;
2. assist the District LWML, Zones, and Societies to build Christ-centered relationships with people of cultural and/or ethnic diversity;
3. assist the District LWML, Zones, and Societies to encourage people of cultural and/or ethnic diversity to join in the programs and activities of the LWML.
C. provide a report for the convention manual;
D. perform other duties as set forth in the Leaders Manual.
SECTION 6
The Scholarship Chairman shall:
A. be responsible to the Vice President for Mission Grants and serve as a member of the Mission Grants Department;
B. serve as Chairman of the Scholarship Committee which duties include to:
1. solicit applications for scholarships;
2. select recipients;
3. monitor compliance;
4. generate all necessary correspondence;
C. provide a report for the convention manual;
D. perform other duties as set forth in the Leaders Manual.
SECTION 7
The Structure Chairman shall:
A. be responsible to the Vice President for Leadership Development;
B. serve as Chairman of the Structure Committee, which duties include to:
1. approve Zone and Society bylaws;
2. submit the required number of copies of proposed District LWML bylaw amendments to the LWML Structure Chairman prior to presenting them to the District LWML Board of Directors for approval;
3. coordinate, update, and publish District LWML bylaws, job descriptions, guidelines, and procedures each biennium;
C. serve as adviser on parliamentary procedure to the President, officers, and LWML members upon request;
D. prepare ballots for the election of mission grants and officers at the District LWML convention and supervise the Tellers for each election;
E. provide a report for the convention manual;
F. perform other duties as set forth in the Leaders Manual.
SECTION 8
The Young Women Developer shall:
A. be responsible to the Vice President for Leadership Development;
B. serve as Chairman of the Young Women Development Committee, which duties include to:
1. assist the District LWML, Zones, and Societies to identify and meet the needs of young women;
2. assist the District LWML, Zones, and Societies to build Christ-centered relationships with young women;
3. encourage young women to participate in the programs and activities of LWML;
C. provide a report for the convention manual;
D. perform other duties as set forth in the Leaders Manual.
ARTICLE X - SPECIAL APPOINTED PERSONNEL
SECTION 1
The special appointed personnel shall be an Archivist, to serve indefinitely at the discretion of the President, and an Evangel Editor, to serve for a term of two (2) years and be eligible for one (1) consecutive reappointment. Each may attend meetings of the District LWML Board of Directors and the District convention, at the discretion of the President, without a vote.
SECTION 2
The Archivist shall:
A. be responsible to the President;
B. gather and preserve records and other materials of historical significance in the LWML;
C. provide a report for the convention manual;
D. perform other duties as set forth in the Leaders Manual.
SECTION 3
The Evangel Editor shall:
A. be responsible to the Communication Chairman;
B. provide for publication and distribution of the Evangel;
C. have editorial privileges;
D. provide a report for the convention manual;
E. perform other duties as set forth in the Leaders Manual.
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